The role of the advisory council for Community Education includes the following:
*Provides representation of the community in program planning and delivery
*Establishes an on-going needs assessment process
*Advises community education staff, superintendent and school board on community education issues and finances.
*Establishes relationships with other organizations and service agencies
*Establishes an evaluation and planning process
*Promotes Community Education within the community
The Winona Community Education Advisory Council is made up of representatives from health and human services, city and county government, K-12, higher education, consumers and the clergy. As council members they have a voice in the development and structure of Community Education programming.
Council meetings are held monthly at Noon.
Monday, February 18th, 2019
Ann Riebel, Early Childhood Family Education (ECFE) coordinator will be present to provide an update on ECFE programming.
· Preparation for FY 20 Budget will begin soon. A subcommittee is sought to assist in the preparation and review of this budget.
· Update on summer programming at WAPS.
- January 2019
- November 2018
- October 2018
- September 2018
- May 17, 2018
- February 15, 2018
- October 26th, 2017
- September 21st, 2017
- May 18th, 2017
- April 27th, 2017
Present: Diane Dingfelder, Andrea Eisner, Mark Hecht, Jacque Paulsen, Margaret Schild, Pat Tolmie
Guests: Jen Whetstone, School Linked Mental Health Services Coordinator
Chris Dahlke, Adult Education Coordinator
- Approve September 20 minutes - September Minutes - TABLED
- Approve October 15 minutes - October Minutes - APPROVED (motion, Mark Hecht, 2nd, Diane Dingfelder)
- Approve November 19 minutes -November Minutes APPROVED (motion, Diane Dingfelder, 2nd, Andrea Eisner)
Jen Whetstone from Hiawatha Valley Mental Health Center is the Coordinator of School Linked Mental Health Services.Therapeutic services for students in PreK-12. Services are offered on site at schools throughout Winona County, including WAPS. Currently there are 5.2 FTE’s for services with 6 therapists servicing all WAPS schools as well as Bluffview Montessori. The primary source of funding is an grant from MN Department of Human Services. There has also been additional funding from the Winona County Collaborative and dollars received from 3rd party billing. Currently there are 120+ students being served with at least weekly contact at school and some limited home family services.
Chris Dahlke, Adult Literacy coordinator gave an update..on the Adult Literacy program. The program now offers GED and Adult Basic Ed classes at Maplewood Townhomes and the staff and students are settled in there with the program running well. The English Language Learners classes are at Wesley United Methodist Church. This site has presented some challenges but the students are being served fully at that site as well. The program is offering a distance learning program at Caledonia as well as continuing to develop a Health Literacy class in Winona. A current initiative is the implementation of a grant with Workforce Development, MN SE Technical College, Hiawatha Valley Mental Health Center, Department of Corrections and Winona ABE to serve people with legal violations that interfere with job acquisition. Classes may be held in or outside of jail.
Present: Diane Dingfelder, Andrea Eisner, Laura Hoberg, Jacque Paulsen, Margaret Schild
Guests: Angela McQuinn, Sam Wagner
- Approve September 20 minutes - September Minutes TABLED
- Approve October 15 minutes - October Minutes TABLED
Angela Mcquinn, school social worker and Samantha Wagner, ALC coordinator and counselor, shared information on the programming in place at the WALC. They shared their roles at the ALC and the Compassionate Schools philosophy. Compassionate School philosophy offers a new approach to supervision, discipline and the use of restorative justice circles within the school setting. Staff read the book last year for awareness of this philosophy. This year has seen a shift to use within the school.
- Approve September 20 minutes - September Minutes TABLED
Superintendent Rich Dahman presented information on the upcoming referendum and answered questions from the council.
Present: Julie Fassbender, Andrea Gierock, Laura Hoberg, Jen Olson, Margaret Schild, Pat Tolmie
Staff Present: Katie Rothering
Approve May 17, 2018 minutes - Motion to approve (Pat Tolmie, 2nd, Andrea Gierock) MOTION CARRIED.
Katie Rothering, District Publications and Promotions Coordinator updated the council on the work she is doing. The district launched the new website this past year. Katie is currently working on updates to follow mandated accessibility guidelines. As the district makes a concerted effort to spread district news the website is continually updated with access to the different levels of programming. The parents landing page is receiving lots of traffic. In addition to streamlining the ease of access an Inquiry link has been added to the home pages to enhance the district response to families with questions or concerns. Katie receives these inquiries and routes to appropriate office or individual for response to the questions. The referendum work continues with information being provided to all district residents via a direct mailing to all residences as well as information shared on the facebook page and the district website. Other notable activities include:
· Flyers that are being sent to students will now be sent by electronic delivery only. These flyers are sent as email attachments to all families. Hard copies will be available in a limited number.
· Enotify will be the delivery method for elementary newsletters
· There will be Student of the Month and Staff of the Month recognitions throughout the district.
· New advertising is contracted for Winona7 Theatre
· Facebook advertising is being used at a nominal cost successfully
· Winhawk apparel is popular and Katie is working on streamlining the methods in which people can purchase apparel
· Winhawks in the Know is a new process to enotify all staff the day after the school board meetings.
· A Communication plan is under development.
2018 Bond referendum- Margaret provided information about the upcoming 9.4 million bond referendum- The bond will support projects that will increase safety and security, improve accessibility for persons with disabilities and repair and or replace significant building systems. The first public meeting was held on September 13 with a small number in attendance. There is a second public meeting scheduled for October 25. There is a community support group actively promoting the referendum with community campaign. Margaret will invite Superintendent Rich Dahman to the October meeting.
Tabled discussion from May meeting. TABLED
We will continue our discussion regarding mental health in the Winona Community. Through our planning process in March the council came up with the following Goal Statement:
Identify Opportunities for continued development and implementation of the ACES training and follow up.
Margaret will check on a possible guest for a future meeting date (possibly November) for an ACE’s presentation that reflected the current information and community education.
Meeting time and date will be determined after a query of all members.
Present: Diane Dingfelder, Andrea Eisner, Julie Fassbender, Mark Hecht, Margaret Schild, Marianne Texley, Pat Tolmie
Staff Present: Stephanie Gilliland, Linda Jacobs
Approve April 26, 2018 minutes - April minutes MOTION (Diane Dingfelder, 2nd Pat Tolmie) to approve minutes. MOTION CARRIED.
Stephanie Gilliland, Preschool and Early Childhood Screening Coordinator, gave an update on Preschool, Getting Ready Together, VKP, and Early Childhood Screening programs.
The updates from Stephanie are attached to these minutes. Link to Attachment
Stephanie noted that a current goal of Community Kids Preschool, located at Goodview Elementary School, is to strengthen parent engagement and work towards partnering with Goodview PTA. Stephanie noted that as the Rollingstone Elementary School closes families have been invited to enroll at CKP and there are currently five families that have taken this step.
Getting Ready Together will be in session from June 11 - August 16. It is currently full with a wait list. The families enrolled are invited to an open house on June 30.
Early Childhood Screening has completed its second year at Goodview. The space has been very good and will continue to be held at the site. The upcoming year will see some changes in schedule, as screening moves to a regular Thursday afternoon schedule.
VKP (Voluntary Pre Kindergarten) program is new this year. The program has been scheduled at WK in partnership with WSU Child Care Center program. The program will need to relocate for the upcoming school year, however the location is not yet determined.
Linda Jacobs, Enrichment/Project Compass Coordinator was present to provide an update on both program areas. The update information is attached to these minutes. Linda noted that this year is the second successful year of the merge of Enrichments and Project COMPASS. She continues the work of Enrichments as well as continuing with offering student intern opportunities with Project COMPASS and the ongoing partnership with NAMI Winona for the many educational workshops and mental health support offerings.
Discussion Items: These items were tabled for a future meeting.
For our May meeting we will continue our work regarding mental health in the Winona Community. Through our planning process in March we came up with the following Goal Statement:
Identify Opportunities for continued development and implementation of the ACES training and follow up.
We will do this by:
Inviting guests to our 2018/19 meetings for listening sessions.
In order to prepare for these listening sessions we would like to create a list of possible guests who can be asked to share their perspective with us.
Create a short list of questions which we can send to the guests ahead of our meeting time.
For our May meeting please give some thought to possible guests from the community and questions.
Meeting dates will remain as 3rd Thursday of the month. Times to be determined.
September 20, October 18, November 15, January 17, February 21, march 21, April 18, May 16.
Winona Area Public Schools Community Education Advisory Council
Thursday, February 15, 2018
12:30 pm | Central School - Room 208
Present: Diane Dingfelder, Julie Fassbender, Mark Hecht, Laura Hoberg, Jacque Paulsen, Marianne Texley, Pat Tolmie, Margaret Schild
Staff present: Ann Riebel
Approval of November 30, 2017 minutes.
Ann Riebel from Early Childhood Family Education (ECFE) provided an update. The numbers are strong; with 189 children (unduplicated) served on site plus children served through in home visits; home child care provider visits through Itty Bitty Book Club; Incredible Years program, and Baby Connections home visits.
Ann noted that there has been a decrease of 25% in referrals from Winona Health to Baby Connections; possibly due to changes in Winona Health staffing. The births occurring in Winona County are provided to the school district for a welcome letter.
Program highlights included Incredible Years programming is determined by qualification. When parents qualify for the program this year they were linked with ECFE parents for a mentoring connections. Both parents and children participate in the program. With the development of a mentoring program families can choose to continue the mentoring after class completions and are encouraged to enrolling in group classes. This pilot will continue with a goal of offering further support for the parents that become mentors as well as the families that accept mentors.
ECFE is also continuing to work at develop additional outreach opportunities in the community.
- FY 17 Fund Balances
- Margaret updated the council on the FY 17 Fund Balance. The fund balance has decreased. Margaret has worked with Sarah Slaby to adjust overhead amounts charged from district administrative offices, as well as making some adjustments for charge backs. The fund balance at the end of the year was $196,000.00. ABE had a fund balance of $50,000; ECFE ended with a positive fund balance; School Readiness ended with a strong fund balance. There are two programs that are concerning: Key Kids School Age Child Care program had a decline in revenue and some additional staffing expenses. Action has been taken to make the necessary adjustments. The other program that had a significant impact on the budget is the ALC Child Care Center, which operated at a loss.
- Budget Subcommittee
- Diane Dingfelder, Julie Fassbender, jacque Paulson and Pat Tomie agreed to serve on this committee.
- Update on the Voluntary PreK program offered in partnership with WSU Children’s Center
The first year of this program began on October 1. This structured 3 hours program meets from 7:45 a.m. - 10:45 a.m. and includes transportation and lunch. The program is a partnership with WSU Children’s Center and is housed at WK with priority for enrollment serving 4 year old children who live in the WK attendance area and will be transitioning to Kindergarten in the following year. in the WK attendance area. A grant request for funding for FY 19 has been submitted.
- Getting Ready Together
This summer program will serve 30 students who will be kindergartners in the fall of 2018. The program will be housed at Goodview Elementary in the two preschool classrooms. Head Start is not able to continue the past partnership due to their scheduling needs. The program runs from June 11 - August 16 and includes transportation and lunch.
- Brainstorming session
Council members are asked to bring questions for planning how the council might support the work of PreK-12 teachers as they see an increase in the mental health needs of students.
- October 26, 2017
- 12:30 pm - Central School - RM 209
PRESENT: Julie Fassbender, Mark Hecht, Christine Nichols, Jacque Paulsen, Margaret Schild
Nicole Schossow, Pat Tolmie
Review and approval of September 21, 2017 meeting minutes. MINUTES APPROVED
Margaret shared the District’s powerpoint informational presentation on the November 17, 2017 bond referendum.
Laura Madsen, the ALC Child Care Center supervisor will provide a brief update on the center’s enrollment and activities. The child care currently has care for 8 infants and 7 toddlers. Enrollment is full at this time in the infant room and nearing capacity in the toddler room. The center strives to retain the teen parents in school and the center.
The Early Head Start partnership is in place to support the families, children and staff at the center. In addition, Judy Woods is conducting monthly reflection with the staff. Laura is also working with community volunteers from the general community, WSU and the WAPS work experience program.
Review and approval of. May 18, 2017 Meeting Minute
MOTION (Marianne Texley, 2nd - Diane Dingfelder) to approve. MOTION CARRIED.
Katie Rothering, Publications and Promotions, updated the council on the work she has been doing. Katie has worked to develop the district’s new website.This has been a large undertaking as the district transitions to a paperless calendar and increased communication through social media. The results are continually being reviewed through Google analytics as well as user feedback. Katie will continue to enhance the website and refine the calendar. Katie has been supporting the district’s work to present the referendum to the community. There has been information provided through print materials, radio spots such as the Winhawk Wakeup, and a powerpoint presentation for community dialogue.
Katie has continued the production of Making the Grade, as well as other promotional activities such as promoting Kindergarten Open Houses, district academics,arts and activities.
Voluntary Pre K at WK for 2017 -2018 school year.
This program is funded for the 2017-2018 school year as a mixed delivery program at the WSU Children's Center housed at WK Elementary School. Using the district data families were notified of the availability of this free program through a direct mail and follow up phone calls. The program offers breakfast and transportation, offering a traditional preschool format on Monday - Friday from 8:45 a.m. - 10:45 a.m. Staff will be using the Creative Curriculum and TS Gold Assessment. Classes will begin on 10/2/17. Stephanie Gilliland, the district School Readiness Coordinator, will be working with the WSU staff as the program develops. There are 15 available slots and current enrollment is at 10.
Getting Ready Together (GRT)- a summer intensive program for children entering kindergarten in the fall of 2017 served 27 students. For summer 2018 the program will need to be revamped as Semcac Head Start is not able to offer a 7 week program due to their additional programming. Margaret and Steph Gilliland will meet to develop a summer program that meets the requirements and falls within the allocated funding.
Update on Adverse Childhood Experiences (ACES)- Interface training held in August.
There were thirty people from throughout the county who attended the training. The goal is to continue training throughout the county, using the currently trained staff. The District plans to offer staff training on ACES. The district is also send a team of district staff to conference for trauma informed schools in November.
Update on the November 7, 2017 bond referendum
The council requested the powerpoint presentation be shared at the October meeting.
Birth to Grade Three (BG3) Fall fundraiser - Harvest Tasting Festival - October 14 at the Winona County History Center.
This committee is designed to support “all kids ready for school - no matter what system they enter”. The committee has representation from area early childhood programs and some K-1 representation. The Winona Community Foundation is the fiscal agent for the committee. The Harvest Tasting Festival is a new event with hopes of becoming an annual fundraiser.
New council member, Nicole Schossow, Winona Health
April 27, 2017 minutes APPROVED.
Linda Jacobs, Enrichment/Project Compass Coordinator, updated the council on program activities. Linda has fully taken over the management of the Project Compass program. This merging of the coordination has gone quite well and she continues to look at the needs in the community with all ages of adults.
- WAPS Facility plan and impact on Community Education programs
The district has made a decision to proceed with plans to transition to three elementary schools. Goodview, WK and Rollingstone are proposed as the sites; with construction needed at Goodview and WK. There is discussion on how transition will occur if the public votes to approve the referendum needed to proceed. Madison, Jefferson and Central will close. Central may be used as swing space during the transition.
- Update on district mental health services including new funding for additional social worker support
The district is working towards providing stronger support for students with mental health needs. The additional funds received will allow the addition of two full time licensed clinical social workers; one at Jefferson and one at WK. In addition there will be additional support at preschool, elementary, middle school, ALC and high school. Our system is not currently designed to handle mental health issues but will be working to improve the approach. There will be training this fall to ALC staff on trauma and the impact of trauma on the brain.
- Information on our Summer Adult Basic Education offerings was provided to the council.
Thursday, April 27, 2107 - Noon - Central School - Room 102
Present: Julie Fassbender, Mark Hecht, Laura Hober, Dana Merkel, Christine Nichols, Margaret Schild
Staff Present: Stephanie Gilliland
March 16, 2017 minutes approved. (Motion to approve - Dana Merkel; 2nd Mark Hecht)
Recommendation of FY 18 budget - this item moved to end of meeting.
Coordinator’s Report: Stephanie Gilliland, Preschool and Early Childhood Screening program Coordinator, provided an update on Community KIDS Preschool, Rollingstone Preschool, Getting Ready Together, and Early Childhood Screening programs. Updates are attached to these minutes.
Recommendation of FY 18 budget - this item moved to end of meeting.
Council members were presented with the proposed FY 18 budget that was recommended by the budget subcommittee for approval and forwarding of the budget to the school board for approval. MOTION to approve; Julie Fassbender; 2nd, Mark Hecht. MOTION CARRIED.
ARTICLE I - NAME
The name of this organization shall be the Winona Community Education Advisory Council.
ARTICLE II - PHILOSOPHY
The philosophy of Community Education of the Winona Public Schools shall be to provide opportunities for lifelong learning for all the citizens of School District 861. These opportunities shall be designed to meet the current needs of the community and thus, reflect our changing society. Community Education shall promote the utilization of buildings, facilities, and personnel by and for all the residents of the School District and cooperate and coordinate activities with other agencies and organizations serving the community to maximize use of all available resources.
ARTICLE III - PURPOSE & OBJECTIVE
Section 1 - The purpose of the Council shall be to advise and make recommendations to the Board of Education and the Community Education Director on the Community Education programs and activities of the District. These programs will include academic improvements, enrichment, vocational improvement, leisure and recreational services, social services, and activities. They will utilize School District, community and private resources and facilities. They will be for all ages and social and economic groups residing in the geographic boundaries of the District.
Section 2 - The Council shall bring together representatives of the community and the School District to carry out the purposes of Section 1.
Section 3 - The objectives of the Winona Community Education Advisory Council shall be to identify, coordinate and inform the public of resources available to the community, and coordinate community resources by promoting:
Section 1 - This Council shall be non-commercial, non-sectarian, and non-partisan. No commercial enterprise and no political candidate can be endorsed by it. The name of this Council or its officers in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or any other purpose than the regular work of the Council.Section 2 - This Council and the activities of the Council shall abide by the policies of School District 861.Section 3 - Additional policies shall be adopted in accordance with this document to aid in discharging the responsibilities of the Director and the Advisory Council.Section 4 - (Policy on reduced fees.)ARTICLE V - MEMBERSHIP & ATTENDANCE
Section 1 - The Advisory Council shall consist of a maximum of twenty members representative of at least, but not limited to the following: School Board, Principal of ISD #861, a teacher, County Social Services, County Extension, higher education, Early Childhood/Family Education, churches/ministerium, each rural elementary school community, Chamber of Commerce, media, city recreation, senior citizen, a student, and one at-large representative. Of these members there must be male and female, parent and non-parent representation.Section 2 - Members shall be appointed by the School Board. Candidates may be recommended by School Board members, Advisory Council members, or may volunteer.Section 3 - A term shall consist of three consecutive years, with 1/3 or at least six (6) members' terms culminating each year. A term shall begin July 1.Section 4 - To assure representation of the above groups, persons who miss three consecutive regular Advisory Council meetings or four total consecutive meetings will be asked to reconsider their role and suggest names for replacements.Section 5 - Every member shall serve on at least one subcommittee. Subcommittee members shall be expected to attend a minimum of 50% of all subcommittee meetings.
ARTICLE VI - MEETINGS
Section 1 - The Advisory Council shall meet monthly unless otherwise specified.Section 2 - Special meetings may be called at the discretion of the Director or the Executive Committee.Section 3 - Quorum and decision making process: An attempt will be made to settle all council issues through a consensus reaching process; however, majority vote shall rule on all council issues. The simple majority rule process shall extend to all committee issues as well. A quorum shall consist of those members present at any regularly scheduled meeting.ARTICLE VII - OFFICERS AND COMMITTEES
Section 1 - There shall be a chair and vice-chair serving for a term of one year. The vice-chair position automatically becomes chair after the one-year term. Elections normally occur at the regular June Advisory Council meeting.Section 2 - A nominating committee of three (3) Advisory Council members shall prepare a slate of officers to present to the Council at the July meeting.Section 3 - Committees and task forces may be appointed as the need arises.
Section 4 - The Director of Community Education shall serve as an ex-officio and non-voting member of the Advisory Council. The Director will serve as a consultant, acting with and on the advice of the Community Education Advisory Council; and will provide the necessary leadership to effect and maintain good working relationships with representatives of community organizations, municipalities, and School District 861 in order that well-planned and directed Community Education programs may be implemented.Section 5 - Executive Committee: Duties of Executive Committee: The Executive Committee shall be available to meet, discuss and deal with issues that arise between meetings of the general Advisory Council. The Executive Committee shall also set agenda for regular Council meetings.Composition of Executive Committee: The Executive Committee shall consist of the Chair, Vice-Chair, School Board representative and Community Education Director.ARTICLE VIII - ORDER OF BUSINESS
The proceeding of meetings of the members of the Winona Community Advisory Council shall be governed in accordance with Robert's Rules of Order-Revised.ARTICLE X - AMENDMENTS OF BY-LAWS
Section 1 - Amendments to the By-Laws may be recommended at a general or special meeting of the Council. They may not be acted upon until the next regularly scheduled meeting of the General Council, and not less than ten (10) days from the date of introduction. All amendments shall be submitted in writing to the Chair for consideration.Section 2 - The Chair shall appoint a committee to formulate such By-Laws as may be necessary and desirable for administering the affairs of the Council. The By-Laws may be amended by a 2/3 vote of the voting membership at the next meeting of the Advisory Council at least two weeks after the first reading of the revision.Amended 9/99WINONA COMMUNITY EDUCATION'S MISSION STATEMENT
to provide learning opportunities and support for all people, enabling them to enrich their lives and communities.