The use of district facilities will be based on the number of people involved, the date the application was received, and the following categories listed in priority order:

• A.Educational functions of Winona Area Public Schools
• B.Winona Area Public School related activities
• C.Winona Area Public School related organizations
• D.Winona Park and Recreation Department
• E.Private and Charter school activities
• F.Other organizations within Winona Area Public Schools boundaries
• G.All other organizations

Activities will be classified into the following categories and charged accordingly:

Class I – Free Use

Use is recommended when school buildings are regularly open and staffed. Custodial overtime will be charged

if scheduling requires, or for special set up or clean up. In certain situations, elementary school building keys can be checked out. See attachment A for key instructions.

Class I Groups Include:

• A. All Winona Area Public School district related activities, including curricular, extra-curricular and Community Education classes sponsored by the district.
• B. Winona Area Public School district employees may use their classroom space assigned to them for professional meeting purposes only. This excludes gym space, pools, fitness centers, common areas or outside space. Use is limited to hours that the building is open, must be scheduled with Community Education and must be approved by the building administrator.
• C. Meetings of Winona Area Public School district organizations, PTA/PTSA, district committees or other district or school affiliated organizations or activities.
• D. Local, state or national elections or government function/activities.
• E. Organizations that have a reciprocal agreement for the use of Paul Giel field such as Winona State University Track and Field, Morrie Miller Football, Cotter Track and Field and the City of Winona. The reciprocal agreement with the City of Winona includes multiple facilities.

Class II – Paid Fee Use

A permit fee of $30.00 will be assessed per contract. Labor service and equipment rental will be charged if scheduling requires, or for special set up or clean up.

Class II Groups Include:

• A.Youth K-8 sports that are not sponsored by the district: indoor, outdoor and pool use.
  • 1.Parent meetings and registration sessions will be assessed $15.00 per hour for use.
  • 2.Practices will be assessed $70.00 per contract per field or location per season.
  • 3.Indoor tournaments will be assessed custodial fees for every hour of use.
  • 4.Outdoor tournaments will be assessed $30.00 per field per day.
  • 5.Specific field prep will be assessed at an additional cost.

Class III and IV – Rental Fee Use

Fees for use of facility, including furniture normally contained and utilities required to operate facility.

Custodial and other labor fees and/or overtime will be charged for every hour of use, including set up and clean up time.

Class III Groups Include:

Organizations and businesses that reside within the Winona Area Public Schools boundaries, including but not

limited to:

• A.Organizations whole sole purpose is to serve youth, such as Boy Scouts, Girl Scouts, 4H.
• B.Community and service agencies: Red Cross, Exchange, Rotary, etc.
• C.Scholarship pageants.
• D.Local commercial or business events.
• E.Religious, sectarian or similar groups within the Winona Area Public Schools Boundaries.
• F.Non-public school (grades 9-12) extra-curricular activities not sponsored by the district.
• G.Fundraising events sponsored by non-profit community-based organizations.
• H.Any programs or activities sponsored solely by a post-secondary technical college or university.
• I.Area or national conventions for any local organizations, including politically affiliated groups.
• J.Student tutoring and private lessons not affiliated with Winona Area Public Schools.

Class IV Groups Include:

Organizations and businesses that reside outside the Winona Area Public Schools boundaries.

Organizations will be billed for time, staff and equipment costs if applicable

Fees
Facility use permit, per contract	$ 30.00
	CLASS III RATES		CLASS IV RATES
Outdoor Facilities
Does not include locker rooms		Per Day		Per Day
Baseball		$ 30.00		$ 45.00
Football		$ 30.00		$ 45.00
Soccer		$ 30.00		$ 45.00
Softball		$ 30.00		$ 45.00
Track		$ 30.00		$ 45.00
Tennis		$ 30.00		$ 45.00
Paul Giel Field (seating 2280) no lights **		$ 250.00		$ 450.00
Paul Giel Field (seating 2280) with lights **		$ 300.00		$ 500.00
	**Plus any additional custodial fees		**Plus any additional custodialfees
Auditorium and Stages	Per Hour	Per Day	Per Hour	Per Day
WSHS (capacity 571) 10,348 sq ft	$ 40.00	350.00	$ 70.00	650.00
WMS (capacity650) 11,382 sq ft	$ 40.00	350.00	$ 70.00	650.00
Equipment	Per event if set up required		Per event if set up required
Choral Shell		$ 100.00		$ 100.00
Risers - choir		$ 100.00		$ 100.00
Piano tuning if requested		$ 150.00		$ 150.00
Portable MilkCooler		$ 25.00		$ 25.00

 

 

	CLASS III RATES				CLASS IV RATES
Indoor Athletic Facilities
Includes Locker Rooms	Per Hour		Per Day		Per Hour		Per Day
WSHS Gym (capacity2100) 12,955 sq ft	$	60.00	350.00		$	100.00	650.00
WMS North Gym (capacity 1120) 10,248 sq ft	$	50.00	325.00		$	95.00	650.00
WMS South Gym (capacity 320) 5,000 sq ft	$	45.00	300.00		$	90.00	650.00
Pool - See pool use conditions	$	45.00	300.00		$	90.00	600.00
Wrestling Room	$	30.00	200.00		$	60.00	400.00
WSHS or WMS Locker Room Only	$	45.00	300.00		$	90.00	600.00
Elementary Gym (no locker rooms)	$	15.00	100.00		$	30.00	200.00
Common Areas	Per Hour		Per Day		Per Hour		Per Day
WSHS Concourse(seating capacity 375)	$	30.00	200.00		$	55.00	400.00
WMS Commons (seating capacity432)	$	30.00	200.00		$	55.00	400.00
Elementary Lunchroom	$	15.00	100.00		$	30.00	200.00
Classroom	$	10.00	65.00		$	20.00	140.00
Food Service Areas
Kitchen (WMS or WSHS)	$	45.00	$	300.00	$	90.00	$	600.00

 

A group in any classification needing personnel services (custodial, auditorium manager, food service) will be

charged for expenses incurred. The rate will be computed based on the following flat hourly rates. The charges for services will be prorated to the nearest half hour. Time charged will include set up and clean up time, if needed, before or after your event.

Custodial, Food Service and Auditorium Manager Trade services (plumber, electrician) Regular time $30.00/hour $40

Sunday or Holiday $60.00/hour $80

Use of District facilities on holidays, holiday weekends and Sundays is discouraged due to limited staff availability.

1.School district facilities are generally not available during the school day. Groups renting space on consecutive evenings may be required to move items from the space to accommodate school activities taking place during the day.

2.School district facilities will not be available during school district scheduled breaks.

3.The school district reserves the right to cancel or change dates in the event the facilities are needed for school and/or Community Education activities, or in the event of poor athletic field conditions.

4.Non School District groups and organizations require proof of Comprehensive Liability insurance with coverage for bodily injury and property damage of at least $500,000 combined single limit each occurrence. The certificate holder must read: Winona Area Public Schools, 903 Gilmore Ave., Winona MN 55987.

5.Signed contracts, proof of insurance and deposits must be received at least 7 days prior to your event, or your event will be cancelled. Please make facility requests at least 30 days prior to your event.

6.Room arrangements and equipment placement must be left the way they were found or an additional fee will be assessed.

7.All accidents or damage must be reported to Community Education or the Activities Director within 24 hours of the event.

8.Use of alcoholic beverages, open flames or candles is prohibited. Smoking/tobacco is prohibited on school grounds.

9.If the event runs later than scheduled, a custodian will be assigned at an additional cost.

10.Food and beverages are permitted in cafeteria/commons areas only. No food or drinks in carpeted areas.

11.Children must be supervised at all times and stay in the reserved area.

12.If Winona Area Public Schools are closed due to severe weather, all scheduled events are also canceled.

If school closes early, all activities in the buildings are also canceled.

13.If you cancel your event, a fee may apply.

14.The heat/air conditioning is set to energy saving temperatures. Requests for a change in temperature will be an extra charge.

15.No rental of tables or chairs is available for use outside the district buildings for non-district functions.

16.All facility use must be scheduled through the Community Education or the Activities Director. No other arrangements will be recognized.

17.Failure to comply with the regulations and stipulations of the facility use contract could lead to additional fees for future use by the organization. When appropriate, conditional use contracts will be issued with up to $1,000 retainer for the first year. If there are no infractions, the retainer would be reduced to $500.00 for the second year. If there are continued violation of the regulations, use of district facilities may be suspended for a two year period.

Class I and Class II groups may check out keys to elementary school buildings for events. All groups must have liability insurance. A responsible party must be designated to handle the key. Groups who are issued keys or fobs for the elementary school buildings are responsible to ensure that the building is securely locked at the end of each use/event. If a building is left open the user group may incur additional fees and/or lose access to future use of the facilities.

Building availability hours:

• Monday – Friday 6 pm to 9 pm
• Saturday 8 am to 9 pm
• Closed Sunday

In order to respect our neighbors, Clean up must be finished and buildings must be vacated prior to 9 pm. Please use the main door only. For security purposes, don’t block open any outside doors.

A custodian will be assigned and the group billed at the rate, at the discretion of Community Education, when Class I groups plan the following types of events:

• events open to the general public (festivals, craft shows, etc)
• events where food will be served
• events with more than 50 people
• events with elaborate set up requirements

Pick up keys prior to 3 pm from the Community Education office on the date of reservation, or for weekend use, before noon on Friday. Keys must be returned to the office at 903 Gilmore Ave., Winona, immediately after the event.

Cleaning supplies, mops, and the vacuum are available in the Custodial closet. Please return the items where you found them.

Clean up requirements:

Return any equipment or furniture moved from its original locations Please wash tables, counters or sinks

Remove all trash from the area and place in dumpster Turns lights off in all rooms used, including the bathrooms

Clean the floors. Use the wet mop if anything is wet or sticky Lock all doors and windows

In case of an emergency, please make sure someone in the group has a wireless phone. You may not have access to a telephone in the building.