Advisory Council

The role of the advisory council for Community Education includes the following:
*Provides representation of the community in program planning and delivery
*Establishes an on-going needs assessment process
*Advises community education staff, superintendent and school board on community education issues and finances.
*Establishes relationships with other organizations and service agencies
*Establishes an evaluation and planning process
*Promotes Community Education within the community

The Winona Community Education Advisory Council is made up of representatives from health and human services, city and county government, K-12, higher education, consumers and the clergy. As council members they have a voice in the development and structure of Community Education programming.

Council meetings are held monthly at Noon.

Council Members

Susan Cooper
Diane Dingfelder
Andrea Eisner
Julie Fassbender
Andrea Gierok
Mark Hecht
Laura Hoberg
Bridget Klinger
Tina Lehnertz
Dana Merkel
Christine Nichols
Jen Olson
Jacque Paulsen
Marianne Texley
Pat Tolmie
Karla Winter
Margaret Schild

Agenda

  • May 18, 2017
  • Central School, room 209

Welcome

Present: Julie Fassbender, Laura Hoberg, Jen Olson, Marianne Texley, Pat Tolmie, Margaret Schild.

Staff present: Linda jacobs

Introductions

New council member, Nicole Schossow, Winona Health

Action Items

April 27, 2017 minutes APPROVED.

Coordinator Report

Linda Jacobs, Enrichment/Project Compass Coordinator, updated the council on program activities. Linda has fully taken over the management of the Project Compass program. This merging of the coordination has gone quite well and she continues to look at the needs in the community with all ages of adults.

Discussion Items

  1. WAPS Facility plan and impact on Community Education programs

The district has made a decision to proceed with plans to transition to three elementary schools. Goodview, WK and Rollingstone are proposed as the sites; with construction needed at Goodview and WK. There is discussion on how transition will occur if the public votes to approve the referendum needed to proceed. Madison, Jefferson and Central will close. Central may be used as swing space during the transition.

  1. Update on district mental health services including new funding for additional social worker support

The district is working towards providing stronger support for students with mental health needs. The additional funds received will allow the addition of two full time licensed clinical social workers; one at Jefferson and one at WK. In addition there will be additional support at preschool, elementary, middle school, ALC and high school. Our system is not currently designed to handle mental health issues but will be working to improve the approach. There will be training this fall to ALC staff on trauma and the impact of trauma on the brain.

  1. Information on our Summer Adult Basic Education offerings was provided to the council.

Minutes

September 21st, 2017

Action items:

Review and approval of. May 18, 2017 Meeting Minute

MOTION (Marianne Texley, 2nd - Diane Dingfelder) to approve. MOTION CARRIED.

Coordinator Report

Katie Rothering, Publications and Promotions, updated the council on the work she has been doing. Katie has worked to develop the district’s new website.This has been a large undertaking as the district transitions to a paperless calendar and increased communication through social media. The results are continually being reviewed through Google analytics as well as user feedback. Katie will continue to enhance the website and refine the calendar. Katie has been supporting the district’s work to present the referendum to the community. There has been information provided through print materials, radio spots such as the Winhawk Wakeup, and a powerpoint presentation for community dialogue.

Katie has continued the production of Making the Grade, as well as other promotional activities such as promoting Kindergarten Open Houses, district academics,arts and activities.

Discussion Items

Voluntary Pre K at WK for 2017 -2018 school year.

This program is funded for the 2017-2018 school year as a mixed delivery program at the WSU Children's Center housed at WK Elementary School. Using the district data families were notified of the availability of this free program through a direct mail and follow up phone calls. The program offers breakfast and transportation, offering a traditional preschool format on Monday - Friday from 8:45 a.m. - 10:45 a.m. Staff will be using the Creative Curriculum and TS Gold Assessment. Classes will begin on 10/2/17. Stephanie Gilliland, the district School Readiness Coordinator, will be working with the WSU staff as the program develops. There are 15 available slots and current enrollment is at 10.

Getting Ready Together (GRT)- a summer intensive program for children entering kindergarten in the fall of 2017 served 27 students. For summer 2018 the program will need to be revamped as Semcac Head Start is not able to offer a 7 week program due to their additional programming. Margaret and Steph Gilliland will meet to develop a summer program that meets the requirements and falls within the allocated funding.

Update on Adverse Childhood Experiences (ACES)- Interface training held in August.

There were thirty people from throughout the county who attended the training. The goal is to continue training throughout the county, using the currently trained staff. The District plans to offer staff training on ACES. The district is also send a team of district staff to conference for trauma informed schools in November.

Update on the November 7, 2017 bond referendum

The council requested the powerpoint presentation be shared at the October meeting.

Birth to Grade Three (BG3) Fall fundraiser - Harvest Tasting Festival - October 14 at the Winona County History Center.

This committee is designed to support “all kids ready for school - no matter what system they enter”. The committee has representation from area early childhood programs and some K-1 representation. The Winona Community Foundation is the fiscal agent for the committee. The Harvest Tasting Festival is a new event with hopes of becoming an annual fundraiser.

Other

Adjourn

May 18th, 2017

Introductions

New council member, Nicole Schossow, Winona Health

Action Items

April 27, 2017 minutes APPROVED.

Coordinator Report

Linda Jacobs, Enrichment/Project Compass Coordinator, updated the council on program activities. Linda has fully taken over the management of the Project Compass program. This merging of the coordination has gone quite well and she continues to look at the needs in the community with all ages of adults.

Discussion Items

  1. WAPS Facility plan and impact on Community Education programs

The district has made a decision to proceed with plans to transition to three elementary schools. Goodview, WK and Rollingstone are proposed as the sites; with construction needed at Goodview and WK. There is discussion on how transition will occur if the public votes to approve the referendum needed to proceed. Madison, Jefferson and Central will close. Central may be used as swing space during the transition.

  1. Update on district mental health services including new funding for additional social worker support

The district is working towards providing stronger support for students with mental health needs. The additional funds received will allow the addition of two full time licensed clinical social workers; one at Jefferson and one at WK. In addition there will be additional support at preschool, elementary, middle school, ALC and high school. Our system is not currently designed to handle mental health issues but will be working to improve the approach. There will be training this fall to ALC staff on trauma and the impact of trauma on the brain.

  1. Information on our Summer Adult Basic Education offerings was provided to the council.

April 27th, 2017

Thursday, April 27, 2107 - Noon - Central School - Room 102

Present: Julie Fassbender, Mark Hecht, Laura Hober, Dana Merkel, Christine Nichols, Margaret Schild

Staff Present: Stephanie Gilliland

Action items:

March 16, 2017 minutes approved. (Motion to approve - Dana Merkel; 2nd Mark Hecht)

Recommendation of FY 18 budget - this item moved to end of meeting.

Discussion Items

Coordinator’s Report: Stephanie Gilliland, Preschool and Early Childhood Screening program Coordinator, provided an update on Community KIDS Preschool, Rollingstone Preschool, Getting Ready Together, and Early Childhood Screening programs. Updates are attached to these minutes.

Recommendation of FY 18 budget - this item moved to end of meeting.

Council members were presented with the proposed FY 18 budget that was recommended by the budget subcommittee for approval and forwarding of the budget to the school board for approval. MOTION to approve; Julie Fassbender; 2nd, Mark Hecht. MOTION CARRIED.

Other

Adjourn

Bylaws

ARTICLE I - NAME
The name of this organization shall be the Winona Community Education Advisory Council.

ARTICLE II - PHILOSOPHY
The philosophy of Community Education of the Winona Public Schools shall be to provide opportunities for lifelong learning for all the citizens of School District 861. These opportunities shall be designed to meet the current needs of the community and thus, reflect our changing society. Community Education shall promote the utilization of buildings, facilities, and personnel by and for all the residents of the School District and cooperate and coordinate activities with other agencies and organizations serving the community to maximize use of all available resources.

ARTICLE III - PURPOSE & OBJECTIVE
Section 1 - The purpose of the Council shall be to advise and make recommendations to the Board of Education and the Community Education Director on the Community Education programs and activities of the District. These programs will include academic improvements, enrichment, vocational improvement, leisure and recreational services, social services, and activities. They will utilize School District, community and private resources and facilities. They will be for all ages and social and economic groups residing in the geographic boundaries of the District.

Section 2 - The Council shall bring together representatives of the community and the School District to carry out the purposes of Section 1.

Section 3 - The objectives of the Winona Community Education Advisory Council shall be to identify, coordinate and inform the public of resources available to the community, and coordinate community resources by promoting:

  • Greater use and sharing of human talents and resources.
  • Lifelong learning and enrichment opportunities for all ages.
  • Greater use of educational and community facilities.
  • Improved community-school relationships.
  • Increased interagency coordination and cooperation.
  • Increased citizen involvement in the decision-making processes of education and community development.

    ARTICLE IV - POLICIES
    Section 1 - This Council shall be non-commercial, non-sectarian, and non-partisan. No commercial enterprise and no political candidate can be endorsed by it. The name of this Council or its officers in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or any other purpose than the regular work of the Council.Section 2 - This Council and the activities of the Council shall abide by the policies of School District 861.Section 3 - Additional policies shall be adopted in accordance with this document to aid in discharging the responsibilities of the Director and the Advisory Council.Section 4 - (Policy on reduced fees.)ARTICLE V - MEMBERSHIP & ATTENDANCE
    Section 1 - The Advisory Council shall consist of a maximum of twenty members representative of at least, but not limited to the following: School Board, Principal of ISD #861, a teacher, County Social Services, County Extension, higher education, Early Childhood/Family Education, churches/ministerium, each rural elementary school community, Chamber of Commerce, media, city recreation, senior citizen, a student, and one at-large representative. Of these members there must be male and female, parent and non-parent representation.Section 2 - Members shall be appointed by the School Board. Candidates may be recommended by School Board members, Advisory Council members, or may volunteer.Section 3 - A term shall consist of three consecutive years, with 1/3 or at least six (6) members' terms culminating each year. A term shall begin July 1.Section 4 - To assure representation of the above groups, persons who miss three consecutive regular Advisory Council meetings or four total consecutive meetings will be asked to reconsider their role and suggest names for replacements.Section 5 - Every member shall serve on at least one subcommittee. Subcommittee members shall be expected to attend a minimum of 50% of all subcommittee meetings.
    ARTICLE VI - MEETINGS
    Section 1 - The Advisory Council shall meet monthly unless otherwise specified.Section 2 - Special meetings may be called at the discretion of the Director or the Executive Committee.Section 3 - Quorum and decision making process: An attempt will be made to settle all council issues through a consensus reaching process; however, majority vote shall rule on all council issues. The simple majority rule process shall extend to all committee issues as well. A quorum shall consist of those members present at any regularly scheduled meeting.ARTICLE VII - OFFICERS AND COMMITTEES
    Section 1 - There shall be a chair and vice-chair serving for a term of one year. The vice-chair position automatically becomes chair after the one-year term. Elections normally occur at the regular June Advisory Council meeting.Section 2 - A nominating committee of three (3) Advisory Council members shall prepare a slate of officers to present to the Council at the July meeting.Section 3 - Committees and task forces may be appointed as the need arises.
    Section 4 - The Director of Community Education shall serve as an ex-officio and non-voting member of the Advisory Council. The Director will serve as a consultant, acting with and on the advice of the Community Education Advisory Council; and will provide the necessary leadership to effect and maintain good working relationships with representatives of community organizations, municipalities, and School District 861 in order that well-planned and directed Community Education programs may be implemented.Section 5 - Executive Committee: Duties of Executive Committee: The Executive Committee shall be available to meet, discuss and deal with issues that arise between meetings of the general Advisory Council. The Executive Committee shall also set agenda for regular Council meetings.Composition of Executive Committee: The Executive Committee shall consist of the Chair, Vice-Chair, School Board representative and Community Education Director.ARTICLE VIII - ORDER OF BUSINESS
    The proceeding of meetings of the members of the Winona Community Advisory Council shall be governed in accordance with Robert's Rules of Order-Revised.ARTICLE X - AMENDMENTS OF BY-LAWS
    Section 1 - Amendments to the By-Laws may be recommended at a general or special meeting of the Council. They may not be acted upon until the next regularly scheduled meeting of the General Council, and not less than ten (10) days from the date of introduction. All amendments shall be submitted in writing to the Chair for consideration.Section 2 - The Chair shall appoint a committee to formulate such By-Laws as may be necessary and desirable for administering the affairs of the Council. The By-Laws may be amended by a 2/3 vote of the voting membership at the next meeting of the Advisory Council at least two weeks after the first reading of the revision.Amended 9/99WINONA COMMUNITY EDUCATION'S MISSION STATEMENT
    to provide learning opportunities and support for all people, enabling them to enrich their lives and communities.
  • Margaret Schild

    Community Education Director
    Central School
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